Upstate Race Series

About this event

Race Timing, Registration, & Event Support Services Whether you're planning your first 5K or organizing a large-scale ultra or XC meet, Upstate Race Series offers full-service race solutions across the Southeast to help your event run smoothly from start to finish. Core Services We support race directors, schools, nonprofits, and community groups * Chip Timing & Results – Road, Trail, XC, Ultra * Registration Management – RunSignUp setup & support * Event Consulting – Logistics, permits, course design * Marketing & Promotion – Social, email, and club outreach * Race Essentials – Custom bibs, awards, shirts, signage ------------------------------- 🖥️ Registration Support – Powered by RunSignUp As a certified RunSignUp contractor, we offer hands-on assistance for all registration needs: Event page setup & pricing * Bib assignment, wave starts, and add-ons * Participant transfers, refunds, and deferrals * Custom emails, payout reports, and fundraising tools * Store integration for merchandise sales * Live check-in & results through RaceDay apps ⏱️ Race Timing Packages All packages include: * Chip Timing * Bibs + Safety Pins * Finish Line Arch + Chute Setup * Race Clock * Instant Results (Live and Online) Road & Trail Races (5K – Ultra) * $500 Base Setup + $2.50 per participant ** ($.50 Discount Per Runner Fee on races larger than 300+) * Includes 3 hours of onsite timing * Additional timing: $60/hour Middle & High School Cross Country Meets * $500 Base Setup + $1.00 per athlete ** ($.50 Discount Per Runner Fee on races larger than 300+) * Includes 3 hours of onsite timing * Additional timing: $60/hour Add-On Services Optional upgrades to enhance your race experience: Contact for Quote * Website/Registration Design * Music / DJ / Announcer Services * Equipment Rental - Barricades, Traffic Cones, Crowd Control * Awards & Age Group Medals (Hickory Handcrafted) * Custom Bibs (via Emedia) * Event Insurance (via IMG) * Porta-John Rentals (via Royal Flush) * Vendor Coordination (Food, Retail, Wellness) * Logo Design, Stickers, Branding, and more Marketing & Promotion As part of our partnership, your race gets exposure to 10,000+ local runners: * Club newsletter (1,500+ members) * Facebook & Instagram features * Event listing on UpstateRaceSeries.com (30K monthly views) * Inclusion in Upstate Running Club race calendar * Optional discount program to boost participation Why Work With Us? * 50+ years of combined race directing and timing experience * Reliable, professional, and community-focused * Personalized support from planning through race day * Trusted by over 100 events annually across SC, NC, GA Let’s Get Started 📧 Email: UpstateRaceSeries@gmail.com 📞 Call or Text: 864-867-2569 🌐 Website: www.UpstateRaceSeries.com (http://www.upstateraceseries.com) We’re here to help make your event successful, memorable, and easy to manage—so you can focus on your cause, your course, and your community. Appendix A: Race Director Resource Guide – Top 25 Checklist Use this guide to plan a smooth, successful event.

Services marked with an asterisk (★) are areas where Upstate Race Series can provide direct support. Planning & Permits * Define Race Format & Goals – Distance, audience, theme, charity focus * Secure Venue & Date – Check with local parks, cities, and venues for availability * Obtain Permits & Insurance – Apply early for road closures, police, or land use * Design the Course – Measure distance, identify hazards, and plan aid stations * Develop a Budget – Account for permits, insurance, shirts, awards, timing, etc. Registration & Setup * Set Up Online Registration – Custom page on RunSignUp, pricing tiers, caps * Add-on Store Items – Shirts, merch, post-race meals, or donation options * Enable Participant Tools – Bib assignment, transfers, deferrals, and refund policies * Configure Email Tools – Customize confirmation messages and reminders * Monitor Signups & Engagement – Adjust marketing strategy as needed Marketing & Promotion * Create a Promo Plan – Social media, flyers, digital ads, referral incentives * List Event on Local Calendars – Running stores, news outlets, community boards * Send Email Campaigns – Announcements, discount codes, reminders * Engage with Running Clubs – Offer club discounts (URC, etc.) for added exposure * Promote via Upstate Race Series – Social posts, newsletters, website listing Timing & Race Day Logistics * Secure Timing Services – RFID chip timing, race clock, finish chute setup * Order Race Bibs & Safety Pins – With or without custom branding * Coordinate Packet Pickup – RaceDay CheckIn App and staffing plan * Plan Start/Finish Line Setup – Arch, signage, cones, banners * Print Signage & Maps – Course arrows, water station signs, mile markers Swag, Awards, & Amenities * Order Shirts – Work with a trusted vendor, set sizes by registration deadlines * Plan Awards & Medals – Overall and age group, custom or stock options * Coordinate Porta-Johns – Reserve based on number of participants * Plan for Water & Aid Stations – Tables, coolers, volunteers, trash bags * Recruit Volunteers & Staff – Assign roles for setup, aid stations, finish line Bonus Notes: * Create a master timeline 8–12 weeks out * Build templates for repeat events * Add race photos and video for future marketing * Post-race survey or recap email for feedback

Description from The Greenville News events.

Registration, tickets, accessibility and last-minute changes are handled by the organizer. Confirm details before you go.